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ÀÖ²¥´«Ã½ Print and Copy Order Process

KC Printing Company - ÀÖ²¥´«Ã½ Print order instructions/order form

Neal/Settle Printing, Inc. - ÀÖ²¥´«Ã½ Order Submission Guide

Variable Data

The Print & Copy Vendors offer variable data placement for addresses, personal greetings and information, numbers, etc. This information is directly printed onto the product and in mailing projects, can open opportunity for increased savings in postage and shipping. Consult with the Print & Copy Vendors for options and design suggestions.

All variable data (mailing lists, etc.) to be submitted at the time of order. Orders cannot be fully processed without this information. For best information placement, please submit with the following columns in .CSV format.

Example for a typical mailing project:

 

The variable data points of your project should match the column headings that correspond for use in that location. (Example <Address 1> would be entered in the address for the house number and street).

Billing

Orders are billed through the Print Vendor and are complete and delivered. Orders cannot be billed early or ahead of delivery. 

Departments shall place the requisition at the time of the quote, but no payments may be made until the order is delivered. No other alternative payment methods are accepted.

Delivery to Offices

Orders are delivered through the Distribution Services Center. The DSC offers daily delivery to campus offices for items under 50 lbs.

Delivery to Mail Room

Orders requested to be mailed will be coordinated with the Distribution Services Center. Any remaining pieces that are ordered without addresses will be delivered to office locations.

• Can I print my materials wherever I want?
  • No. All ÀÖ²¥´«Ã½ branded printed materials must be produced by the ÀÖ²¥´«Ã½ Print & Copy Vendors and, in most cases, approved by Integrated Marketing and Communications.

• What qualifies as a ÀÖ²¥´«Ã½ branded product? 
  • Any product that uses university logos and carries the University name, logos, colleges, departments, or organizations that is intended for internal or external use to represent the ÀÖ²¥´«Ã½.
  • Most pre-approved products, including letterhead, envelopes, business cards, and name badges, do not require additional approval from Integrated Marketing and Communications as outlined in the .

• Can I just print my files on my own printer?
  • Yes

• Can I re-order a project or add additional quantities if a project has already been produced?
  • Yes, you may request an exact reprint of an order if no changes are being made. Just follow the cues of the online order form or inquire with any questions.
  • Keep in mind that if you are adding quantities at the time of order, it is typically less expensive to print extra pieces with the initial production run than to add additional quantities later. An example of this may be that it is only a few dollars more to add 100 pieces of a brochure vs. the additional cost and set-up time to add an additional order or for 100 pieces at a later date.

• The engraving order form suggests only using 25 characters (including spaces) for each line of my name badge, but my title or department has more characters.
  • We ask that you limit the title/department line of your name badge to 25 characters (including spaces) as this is the maximum fit for keeping the name badges consistent. Altering this length may result in a difficult to read line of the name badge and increased production time.

• Can I choose the delivery date I wish to have an item completed and request when the Print Vendor will need the file to achieve the requested completion date?
  • The print vendor will provide scheduling guidance to best suit your timeline and keep costs as low as possible. A deadline to have the approved files finalized will be discussed. (Note: The date will be for the final received date for emailed written approval on the proof provided to achieve the requested completion date, not the date you first submit files. All digital and hard copy proofs must be approved.

• How will I receive my proofs?
  • The Print Vendor will provide PDF proofs for all items. These are emailed to the employee ordering the product.
  • Hard copy proofs are not provided unless specifically requested for a project. Please note that hard copy proofs will add a minimum of 5 days to all lead times and the additional cost will be billed with the final billing for the project.

• Does the Print & Copy Center produce jobs for customers outside of ÀÖ²¥´«Ã½?
  • We’re sorry, as we cannot offer services or production for students, organizations, individuals, or businesses. All transactions must be billed through university budgets.

The CTE Department shall meet the University's engraving needs. They will engrave magnetic name tags, desk/door plates, and custom work for awards and plaques. To place an order, simply fill out the form at the link below and be sure to save the link for future needs.